UK VAT Invoice Template Template
Professional, HMRC-compliant VAT invoice template. Customise with your branding and business details.
File format: .xlsx (Microsoft Excel, Google Sheets, LibreOffice compatible)
VAT Invoice
- HMRC VAT invoice compliant
- Auto-calculates VAT at 20%
- Customisable business details
- Professional print layout
What is a VAT Invoice?
A VAT invoice is a legal document that records the sale of goods or services between a seller and a buyer. For VAT-registered businesses in the UK, it is a legal requirement to provide a proper VAT invoice for most transactions, and it must contain specific information to be valid for VAT reclaims.
Common use cases:
- Charging customers for goods or services provided
- Reclaiming VAT on business purchases (as a buyer)
- Providing proof of transaction for HMRC records
- Tracking sales and payment terms
- Maintaining professional relationships with clients
When to use this template
- You are VAT-registered and need to issue compliant invoices
- You want a professional invoice format for your business
- You need to track invoice numbers and payment status
- You want to calculate VAT automatically at 20%
What Your Template Contains
Everything you need, pre-built and ready to use. Just enter your data in the blue cells.
Business Details Section
Your company name, address, phone, email, and VAT number (if applicable).
Client Details Section
Customer name, address, and contact information.
Invoice Number & Date
Sequential numbering with automatic date stamping.
Itemised List
Description, quantity, unit price, and line total for each item or service.
VAT Calculation
Automatic 20% VAT calculation with subtotal, VAT amount, and total due.
Payment Terms & Bank Details
Due date, payment methods, and bank details for bank transfers.
How This Template Helps Your Business
HMRC Compliant
Includes all mandatory fields required by HMRC for a valid VAT invoice. No guesswork.
Professional Appearance
Clean, modern layout that looks professional to clients. First impressions matter.
Saves Time
Auto-calculates VAT, totals, and running balances. No more calculator errors.
Get Started in Minutes
No accounting knowledge required. Follow these simple steps and you'll be tracking your finances in no time.
Download TemplateOpen the template in Excel or Google Sheets
Enter your business details in the settings section (these auto-fill on every invoice)
Fill in the customer details for each invoice
Add your line items — description, quantity, and price
VAT and totals calculate automatically
Save as PDF for emailing or print for posting
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Frequently Asked Questions
Quick answers about this template
Ready to Get Started?
Download this free template and take control of your business finances today.
Free download, no email required. Works in Excel and Google Sheets.